Sun, Smiles, and Shade: How to Keep Guests Comfortable at Your Summer Wedding or Event
Summer is a beautiful time to host a wedding or special event—long days, golden sunsets, and warm weather create the perfect backdrop for celebration. But with the sunshine comes heat, humidity, and the challenge of keeping your guests comfortable from “I do” to last dance, especially in Texas.
At Marrying Magnolias, we believe that guest experience is just as important as the design—and with a little extra planning, your summer event can be stunning and stress-free (for everyone involved). Here are a few of our favorite ways to keep guests cool, refreshed, and fully able to enjoy the celebration:
1. Offer Shade & Shelter
If your event is outdoors, create shaded areas where guests can escape the sun. Tents, umbrellas, pergolas, or even trees can make a big difference. Don’t forget the ceremony site—especially for elderly guests or young children.
2. Hydration is Key
Set up self-serve water stations with infused water (think lemon, cucumber, or mint) or chilled beverages. Bonus: Add personalized labels or custom signage for a stylish touch. Consider passing cold drinks as guests arrive to help them feel welcomed and refreshed.
3. Cool Comfort Items
Think fans (handheld or electric), parasols, chilled towels, and even sunscreen! Set up a “comfort station” with helpful items or place essentials at each seat for a thoughtful and practical favor.
4. Dress Code Guidance
Let guests know the event will be outdoors so they can dress accordingly. Light, breathable fabrics and summer-friendly shoes go a long way in helping guests feel comfortable and confident.
5. Time it Right
If possible, schedule your outdoor ceremony or key moments after the peak heat of the day—usually after 5 PM. Golden hour is not only cooler, it also makes for gorgeous photos.
6. Keep the Food & Drinks Light
Opt for summer-friendly menus that won’t weigh guests down. Think fresh fruits, crisp salads, grilled items, and chilled desserts. Signature cocktails with a summery twist—like cucumber mojitos or peach bellinis—are always a hit!
7. Communication is Kindness
Include a note on your website, invitation insert, or welcome sign that gives guests a heads-up about weather, attire, or available comforts. Clear communication helps everyone arrive prepared and relaxed.
Final Thought:
Your guests are there to celebrate with you—and a few thoughtful touches can go a long way in making them feel cared for. When you focus on comfort as much as style, the entire experience becomes more memorable (and a whole lot more fun).
Planning a summer wedding or event? Marrying Magnolias is here to help you think through every detail so you can soak in the sunshine and the joy. Let’s create something beautiful—and breezy—together.
